Re-Chartering

Time Left to Turn in Your Unit's CharterCountdown

Recharter Timeline: 

  • September 22, 2021 – The Internet Rechartering Sandbox environment will be opened for units to begin training on the new system. This sandbox will allow the unit to “test” the recharter process before committing the actions permanently in the new recharter system beginning on October 15, 2021. To access, units will enter their same usernames they would normally use to access Scoutbook.com or My.Scouting, except a new, generic password will be used to access the sandbox system. That password will be circulated once the sandbox environment is ready.
  • September 28, 2021 at 3:00 PM (HST) – Internet Rechartering 2.0 Webinar. A walk through each step of the new Internet Rechartering 2.0 experience. Register Here
  • Review and determine cost to renew a member for 2022 Charter Renewal. This includes: BSA registration fees, Council insurance & program fees, Scout Life subscription (optional), and unit fees.
  • Ask every youth and their parent to confirm that they will be renewing their membership with your unit for 2022.
  • Confirm who will hold leadership positions in 2022. Fill vacancies NOW and have them take the necessary trainings, especially Youth Protection Training.
  • Turn in any missing or new youth or adult membership application to Council for processing. Adult applications must be accompanied with their current Youth Protection Training certificate.
    • Tip - keep a copy of the certificate in your unit.
  • October 15, 2021 – Internet Rechartering 2.0 becomes available to begin 2022 renewals.
  • Do the following two steps in my.Scouting.org, not Scoutbook:
    • Confirm Membership. In my.Scouting.org, select your unit, go into the Organization Manager and click on the Roster function. This shows your adult and youth members that are registered with the BSA. You can filter the list by adults or youth or export your roster into a printable PDF or a CSV file (spreadsheet). Make sure everyone you think should be on your roster is really on your roster.
    • Confirm your Key 3. Make sure the adults registered as the committee chairperson, unit leader (Cubmaster, Scoutmaster, crew advisor or skipper), and chartered organization representative are correct and are currently active in your unit. Having accurate information about the Key 3 is important. They will be the ones who will have access to the new Internet Rechartering system, along with the Key 3 Delegates.
  • If you have not yet started the Charter Renewal process, set a date to start soon.
  • As a reminder only the Key 3 and Key 3 Delegates will have access to Internet Rechartering 2.0.
  • Complete all components of your completed Charter Renewal online by December 15, 2021.

 

Steps to Recharter Your Unit for 2021

 

Adult Applications: Every adult added to the unit charter requiresa new Adult Application, current YPT certificate, and Background Authorization Form.

Youth Applications: Every NEW youth added to the unit charter must provide a completed and signed Youth Application 

  • Take Youth Protection Training
  • How-To-Guide for YPT
  • How to check your YPT date & expiration:
    • Log in to My.Scouting.org.
    • Click “Menu” at the top left.
    • Click “My Dashboard.”
    • Make sure you’re under “My Training” and “YPT.”
    • Note the date next to “Youth Protection Training Certification.” You’ll see the date you completed the course right there. Below that, you’ll find the date your certification expires — two years after completion.
    • If your completion date is on or after 02/01/19, you have taken the updated training.
      Congrats! Thanks for your efforts to help keep Scouts safe.
  • How to print your YPT certificate:
    • Log in to My.Scouting.org.
    • Click “Menu” at the top left.
    • Click “My Dashboard.”
    • Make sure you’re under “My Training” and “YPT.”
    • Next to “YPT Status,” look for a small blue printer icon. Click this.
      Your browser will open a PDF that you can print or save to your computer.
  • Background Check Authorization Form
  • Rechecks of Criminal Background Explained

Where do I submit my Charter Renewal Package?

Now that your Unit's recharter is complete, the last step is to turn the hard copy into the Aloha Council Service Center. 

Oahu Service Center
42 Puiwa Road
Honolulu, HI 96817
Hawaii Island Service Center
580 Stainback Highway
Hilo, HI 96720
Maui Service Center
200 Liholiho Street
Wailuku, HI 96793

Contact Us for Questions

District Commissioners:

Hikina District
Jason Fleming

Pukahi District
Billy Aina

West Hawaii District
Alan Gemer

Maui County District
Scott Neerings

Komohana District
Eric Chow

Kauai District
Mark Kunimoto

Chamorro District
Bradley Hokanson