Re-Chartering


Recharter Timeline: 

  • Designate who will be the unit’s Charter Renewal Coordinator
  • Complete the 2021 Pre-Charter Questionnaire
  • Review and determine cost to renew a member for 2021 Charter Renewal.  This includes: BSA registration fees, Council insurance & program fees, Scout Life subscription (optional), and unit fees.
  • Ask every youth and their parent to confirm that they will be renewing their membership with your unit for 2021
  • Confirm who will hold leadership positions in 2021.  Fill vacancies NOW and have them take the necessary trainings, especially Youth Protection Training.
  • Turn in any missing or new youth or adult membership application to Council for processing. Adult applications must be accompanied with their current Youth Protection Training certificate.
    • Tip - keep a copy of the certificate in your unit.
  • Charter Renewal Coordinator and Unit Key 3 Leaders will be emailed their UCRS (Unit Charter Renewal System) access code the last week in October.
  • The UCRS will be LIVE on November 1st.
  • Login ASAP so the District Commissioner can see you are accessing the system.
  • Log on to complete the data entry, print the reports, gather the signatures, and other items specified needed to complete your unit Charter Renewal.
  • Be sure to double check the following information for everyone: mailing address, phone number, and email address.
  • If you have any questions, please contact your District Commissioner
  • Turn in all of the components of your completed Charter Renewal
  • Print out of Final Charter Renewal Package and required documents due by December 15, 2020
    • Draft Version of the Charter Renewal Package does not constitute a completed renewal

 


Steps to Recharter Your Unit for 2021

 

2021 Pre-Charter Questionnaire

  • Designate who will be the unit's Charter Renewal Coordinator
  • Confirm Unit Key 3 Contact Information

Adult Applications: Every adult added to the unit charter requiresa new Adult Application, current YPT certificate, and Background Authorization Form.

Youth Applications: Every NEW youth added to the unit charter must provide a completed and signed Youth Application 

  • Take Youth Protection Training
  • How-To-Guide for YPT
  • How to check your YPT date & expiration:
    • Log in to My.Scouting.org.
    • Click “Menu” at the top left.
    • Click “My Dashboard.”
    • Make sure you’re under “My Training” and “YPT.”
    • Note the date next to “Youth Protection Training Certification.” You’ll see the date you completed the course right there. Below that, you’ll find the date your certification expires — two years after completion.
    • If your completion date is on or after 02/01/19, you have taken the updated training.
      Congrats! Thanks for your efforts to help keep Scouts safe.
  • How to print your YPT certificate:
    • Log in to My.Scouting.org.
    • Click “Menu” at the top left.
    • Click “My Dashboard.”
    • Make sure you’re under “My Training” and “YPT.”
    • Next to “YPT Status,” look for a small blue printer icon. Click this.
      Your browser will open a PDF that you can print or save to your computer.
  • Background Check Authorization Form
  • Rechecks of Criminal Background Explained

Where do I submit my Charter Renewal Package?

Now that your Unit's recharter is complete, the last step is to turn the hard copy into the Aloha Council Service Center. 

Oahu Service Center
42 Puiwa Road
Honolulu, HI 96817
Hawaii Island Service Center
580 Stainback Highway
Hilo, HI 96720
Maui Service Center
200 Liholiho Street
Wailuku, HI 96793

Contact Us for Questions

District Commissioners:

Hikina District
Jason Fleming

Pukahi District
Billy Aina

West Hawaii District
Alan Gemer

Maui County District
Scott Neerings

Komohana District
Eric Chow

Kauai District
Mark Kunimoto

Chamorro District
Bradley Hokanson