Charter Renewal

Time Left to Turn In Your Unit's Charter


Recharter Timeline: 

  • Appoint a Charter Renewal Coordinator.
  • Review and determine cost to renew a member for 2023 Charter Renewal. This includes: BSA registration fees, Council insurance & program fees, Scout Life subscription (optional), and unit fees.
  • Ask every youth (and their parent) to confirm that they (the youth) will be renewing their membership with your unit for 2023.
  • Confirm who will hold leadership positions in 2023. Fill vacancies NOW and have them take the necessary trainings, especially Youth Protection Training (YPT).
  • Identify leaders with Youth Protection Training (YPT) expiring before March 1, 2024. Have those leaders update their YPT immediately to avoid future delays in the processing of the Charter Renewal. 
  • Turn in any missing or new youth or adult membership application to Council for processing prior to starting Internet Rechartering. Adult applications must be accompanied with their current Youth Protection Training certificate.
    • Tip - keep a copy of the certificate in your unit.
  • October 1, 2023 – Internet Rechartering 2.0 becomes available to begin 2024 renewals.
  • Unit Key 3 (Chartered Organization Representative, Committee Chair, and Unit Leader) along with the Key 3 Delegates will have access to the recharter system. If anyone outside of the Key 3 Delegates will be completing the charter renewal (e.g. Charter Renewal Coordinator), the unit will need to assign them as a Unit Key 3 Delegate. 
  • The same login ID and PW (as for my.scouting.org) will be used for the user accessing Internet Rechartering 2.0.
  • Confirm Membership. Update/Add/Remove members from roster. Make sure everyone you think should be on your roster is really on your roster. 
  • Applications submitted to Council for 2023 registrations should have been processed and members should be visible on unit roster prior to finalizing Charter Renewal.
  • Re-check and verify that YPTs are valid beyond March 1, 2024. 
  • Once roster is finalized DO NOT PAY ONLINE; instead choose the "PAY TO COUNCIL" option. 
  • District Members
    • If your 2024 Membership is being paid through your Unit, urge your Unit to submit their Charter Renewal by December 15, 2023. 
  • Merit Badge Counselors (Troops & Individuals Only)
    • Renew for 2024 early. Submit your completed Merit Badge Counselor Information Form.
    • Be sure your YPT expires after 12/31/2024.
    • Be sure to have all necessary online training and certifications (attached if needed) completed prior to submitting renewal.
    • All Merit Badge Counselors (including renewals) will need to take the online Scouts BSA - Merit Badge Counselor Position Specific Training if not already completed.
    • Merit Badge Counselors who are NOT registered elsewhere (Council, District, Unit) will incur the annual $25.00 fee 
  • If you have not started the Charter Renewal process, set a date to start soon.
  • As a reminder only the Key 3 and Key 3 Delegates will have access to Internet Rechartering 2.0.
  • Complete all components of your Charter Renewal online by December 15, 2023. 
    • Remember to choose the "PAY TO COUNCIL" option, DO NOT PAY ONLINE.
  • Submit required paperwork and fees to Council by December 15, 2023.

 


Steps to Recharter Your Unit for 2024

 

Adult Applications*: Every NEW adult added to the unit charter requires a new Adult Application, current YPT certificate, and Background Authorization Form

  • Be sure the application is complete with signatures and initials
  • Be sure the application is signed/approved by the COR

Youth Applications*: Every NEW youth added to the unit charter must provide a completed and signed Youth Application

  • Be sure the application is complete with signatures and initials
  • Be sure the application is signed/approved by the Unit Leader

* Digital Signatures that are date and time stamped by third party applications (e.g. DocuSign) are acceptable 

  • Take Youth Protection Training
  • How-To-Guide for YPT
  • How to check your YPT date & expiration:
    • Log in to My.Scouting.org
    • Click “Menu” at the top left
    • Click “My Training”
    • Note the Completed and Expires dates of your “Youth Protection Training” 
    • If your completion date is on or after 12/31/22, you have taken the updated training
      Congrats! Thanks for your efforts to help keep Scouts safe
    • Any YPT expiring before 3/1/2024, have leaders update YPT ASAP to avoid processing delays of charter renewal
  • How to print your YPT certificate:
    • Log in to My.Scouting.org
    • Click “Menu” at the top left
    • Click “My Training”
    • Click on the blue printer icon, "Print Certificate", located next to the Completed and Expires dates
      Your browser will open a PDF that you can print or save to your computer
  • Background Check Authorization Form
    • Background Check Authorization Form need to be submitted to Council by New Adult Members only
  • Rechecks of Criminal Background Explained

Click Here to Recharter Online

Only the Key 3 and Key 3 Delegates will have access to Internet Rechartering 2.0

  • Be sure of your unit's 2024 roster before doing the final submission of the Charter Renewal 
    • Confirm that applications submitted for members in 2023 have been processed and are included on the unit roster for 2024
  • Choose the "PAY TO COUNCIL" option; DO NOT PAY ONLINE
  • Once your unit's 2024 Charter Renewal is submitted, any changes needed thereafter will require additional paperwork
  • No Refunds will be given on membership paid for 2024 Charter Renewal
  • How to Print Charter Certificate
  • How to Print Membership Card
  • Once the Charter Renewal has been finalized and submitted online, submit the following items to Council:
  • Other Important Documents to be submitted to Council:
  • Merit Badge Counselors (Troops & Individuals)
    • Renew for 2024 early. Submit your completed Merit Badge Counselor Information Form 
      • New MBC need to submit adult application, disclosure form, YPT certificate, and $25.00 fee if not registered elsewhere as a volunteer
    • Be sure your YPT does not expire in 2024
    • Have all necessary online trainings and certifications (attached if needed) completed prior to submitting renewal
    • All Merit Badge Counselors (including renewals) will need to take the online Scouts BSA - Merit Badge Counselor Position Specific Training if not already completed

Contact Us for Questions

District Commissioners:

Hikina District
Kevin Kawahara

Pukahi District
Daina Saiki

West Hawaii District
Alan Gemer

Maui Nui District
Jamie Wright

Komohana District
Eric Chow

Kauai District
vacant

Chamorro District
Bradley Hokanson

Rechartering Tutorial

Recharter Tutorial 3.mp4 from Boy Scouts of America on Vimeo.