Database and Administrative Assistant

Posting Date: February 4, 2019

An efficient and organized team player, the Database and Administrative Assistant supports the Development and Marketing Team provides high-level administrative support to both the Director and Assistant Director of Development in a fast-paced environment. The core responsibility of this job is to manage and maintain the database/customer relationship management (CRM) system, followed by providing administrative assistance to the development, marketing, and events functions of the office.

This position helps to ensure that the Aloha Council has the resources it needs to provide Boy Scouts of America programs—today and in the future—to nearly 11,000 Scouts in the Council’s service area.

The key duties are:

Database/Data Entry

  • Processes daily gift pledges and payments in the Blackbaud database
  • Sends gift reminders, thank-you letters, and tax acknowledgments
  • Generates a variety of weekly, monthly, and annual contribution reports; prospect lists; giving histories; and other data as needed.
  • Ensures the integrity of the database through regular maintenance of records
  • Serves as the overall fundraising database manager
  • All other database duties as assigned


  • Coordinates and distributes monthly email newsletter through MailChimp
  • Assists with email marketing efforts, including creating email appeals, segmenting audiences, and analyzing data to ensure an effective email marketing program
  • Assists with the creation of marketing materials including brochures and flyers
  • Manages Aloha Council social media engagement
  • Programs social media posts using a social media scheduler
  • Assists with maintaining relationships with local media
  • Assists with maintaining the website
  • All other marketing duties as assigned



  • Provides administrative and logistical support for the Aloha Council’s five major fundraising events: Eagle Banquet, Onizuka Day of Exploration, Distinguished Citizen Dinner, Tee-Up for Scouting, and Sportsman’s Challenge
  • Manages mailed solicitations
  • Supports the creation and maintenance of prospect lists for each event
  • Communicates with sponsors about event details
  • All other events support duties as assigned

Development Research

  • Conducts research on annual fund, major gift, event and capital campaign prospects and inputs this information in Blackbaud
  • Analyzes research to make recommendations on which prospects should be cultivated
  • Utilizes WealthPoint and open-source records to qualify prospects
  • Updates constituent records in Blackbaud
  • All other development research duties as assigned

Essential Qualifications

  • Strong writing, editing, and speaking skills
  • Strong critical and analytical thinking skills
  • Ability to accurately and efficiently input data into Blackbaud database
  • Ability to prioritize a variable workload
  • Ability to work both independently and in teams with minimal supervision
  • Ability to follow written and spoken instructions
  • Ability to work in a fast-paced environment
  • Ability to comfortably interact and communicate clearly with internal and external stakeholders
  • Superlative attention to detail
  • Available to work early mornings, nights, weekends, and holidays in support of events if necessary
  • Valid Driver’s License
  • Intermediate-level competency in Microsoft Office applications: Word, Excel, PowerPoint, and Outlook.
  • Belief in the Scouting program

Required Background:

  • Minimum 1-2 years of experience in a professional office environment
  • Bachelor’s Degree from an accredited college or university is preferred

To apply, submit a cover letter and resume, in a single document to:

Ellise Fujii

Director of Development & Marketing

Aloha Council BSA

42 Puiwa Road

Honolulu, HI 96817


Or via email: